The Role:

We are hiring a full-time Executive Assistant to support a fast-moving international founder alongside the lead EA.

This is not a traditional assistant role. There is no fixed scope. If it affects the Principal’s life or businesses, it will fall on your plate. Problems appear daily, and the expectation is that you move fast, take initiative, and drive issues to resolution without waiting for direction. Many situations will require judgment and independent decision-making under uncertainty. You will be expected to make operational decisions independently when risk is low and escalate only when necessary. This role requires a high level of trust, discretion, and professionalism.

Responsibilities:

• Exceptional Research Ability

  • You are highly resourceful and know how to find anything, anywhere. From identifying top-tier providers in unfamiliar markets to understanding legal or immigration requirements, you go deep, verify sources, compare intelligently, and deliver clear recommendations.

  • You thrive navigating complex international logistics.

• Strong with Numbers & Highly Detail-Oriented

  • You thrive working with financial data and reconciling transactions with high accuracy. You know how to identify inconsistencies and maintain organized records with precision. Accuracy is non-negotiable. Your attention to detail is exceptional, down to the decimal, not only with numbers but across documents, communications, logistics, and operational details. Small errors do not slip past you.

• Operationally Relentless

  • You follow up relentlessly and close loops quickly. You track moving parts until they are fully resolved and do not allow tasks to stall. You proactively remove blockers, push for answers, and drive issues to completion. You make sure things happen even when others forget, delay, or fail to respond. You care about the small details that make larger outcomes possible and enjoy building systems that keep operations running smoothly.

• Excellent Communicator

  • You speak and write clearly, directly, and professionally. You are assertive when needed, comfortable pushing for answers, and able to adapt your communication style depending on the audience (founders, lawyers, accountants, vendors, etc.). You operate effectively across email, chat, phone, and video calls, and switch quickly to the medium that resolves issues fastest, including phone or Zoom when written threads slow progress.

Requirements:

• Full-time availability

  • Location aligned with EST time zone

• English perfectly fluent (verbal and written)

• Minimum 1 year of experience as an Executive Assistant or Personal Assistant

• Minimum 5 years of professional experience in relevant backgrounds like project management, operations, startups, customer service (high-responsibility environments), event planning, account management, agency operations, legal/administrative support, finance support, or concierge-style roles. We value candidates who have built strong operational and coordination skills across different environments.

• Absolute discretion and confidentiality are required. You will be exposed to sensitive personal, financial, and business information and must treat it with complete privacy and professional judgment. Trust and confidentiality are non-negotiable.

• Mentality

  • Owner mindset: you take responsibility for outcomes, create strategies, make decisions when needed, and move things forward without waiting for permission.

  • You remain calm under pressure and operate comfortably in ambiguity, making sound decisions even when information is incomplete.

  • Bias for action: You move quickly, push for answers, and unblock progress when others stall.

  • Intellectually curious and resourceful.

  • Feedback: You actively seek feedback and use it to improve quickly. Direct feedback is part of how we operate, and you view it as a tool for growth rather than criticism. If you struggle with feedback, this role is not for you.

  • No ego, no drama, high standards. You take pride in being the person who ensures things actually get done.